What is A Barcode Scanning System?
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Barcode scanning technology is an essential part of modern businesses, providing accurate and speedy tracking of products and inventory. Barcode scanning, also known as point-of-sale (POS) scanning or barcode reading, is the process of electronically capturing information encoded in a bar code on an item or product. This information can then be used to track sales, manage inventory levels, and identify items for purchase. Barcodes are most commonly found on retail items but can also be found on documents and other identification cards.
The codes are typically made up of vertical black lines with varying widths representing different numbers or letters. When this pattern is scanned by a barcode scanner (or imager), it sends an electrical signal to a computer or other electronic device, which is then converted into the information encoded in the barcode. This allows for quick and efficient data entry, saving time and money compared to manual inventory management methods.
A barcode scanning system has become increasingly popular over the years because of its accuracy, speed, and cost-effectiveness. It also provides businesses with greater control over their inventories by allowing them to track product movements in real time. Additionally, it helps reduce labour costs since fewer employees are needed to manually enter data into a database or spreadsheet. As a result, barcode scanning technology is used in many industries, including retail, healthcare, transportation, hospitality, warehousing and manufacturing.
Benefits of Barcode Scanning Systems
Barcode scanning technology has many benefits for businesses and consumers alike. One of the significant advantages of barcode scanning is that it can drastically reduce checkout times and improve the processing of items. For example, by simply scanning an item's barcode, buyers can quickly purchase items and complete their transaction in a matter of seconds. This saves time and effort and increases customer satisfaction by providing quick and efficient service.
In the same way, barcode scanning increases productivity. By allowing employees to scan items and complete transactions without manual data entry, businesses can simultaneously save time and money while improving customer service.
Pihir et al. suggest improved warehousing operations through barcode scanning. In detail, they say that as much as barcoding has grown to have many applications in retail trade and stores selling consumer goods, there is still space for improvement of business processes in specific business systems. If implemented in large production systems as a support to ERP systems, it can make a difference in the business processes, especially in terms of improving sales processes through the improvement of warehouse processes. Timely and updated information on the current state of stocks or shipping schedules is a prerequisite to competitiveness in global trade (1).
Another benefit of barcode scanning is improved accuracy in counting inventory levels. This technology eliminates the need to manually count individual items or products, which reduces the chances of human error when calculating stock levels. Additionally, because scanners are able to read codes more accurately than human workers, businesses can be sure that their inventory counts are up-to-date and accurate.
One major advantage of barcode scanning technology is its relatively low cost compared to other technologies. Most scanners used in retail environments are affordable and easy to maintain due to their simple design. Additionally, many businesses opt for renting or leasing scanners instead of buying them outright, which helps to reduce costs even further.
Finally, barcode scanning technology also makes it easier to store inventory information since all data is stored electronically rather than on paper records or physical objects. This eliminates the need for large storage spaces and allows businesses to manage their inventories with minimal effort.
Overall, barcode scanning technology provides many advantages over manual record-keeping and inventory management. It is both cost-effective and efficient, making it an attractive choice for any business looking to improve its operations and maximize profits.
The Disadvantages of Barcode Scanning and the Human Factor
Despite its many advantages, barcode scanning technology does have a few drawbacks. First, barcode scanners are not free of cost, especially since the number of scanners can be high depending on the industrial environment (look for the following use case from manufacturing: identifying items by light eliminating errors)
Additionally, while most modern scanners are easy to use, they can still be confusing for less tech-savvy employees, leading to errors or delays in processing transactions. Finally, barcode scanning is limited by its reliance on physical data tags or labels; if these become damaged or removed from an item, it may be difficult to scan the product accurately.
Another disadvantage of barcode scanning is the potential for human error. Although scanners can read codes more accurately than human workers, mistakes can still happen if the wrong code is scanned or if the scanner malfunctions. Additionally, if employees are not adequately trained in using a scanner correctly, they may enter incorrect information or overlook essential details in an item's code (to avoid this, see also: RTLS tracking).
Incorrectly entering product information into a system can lead to many problems, including inventory errors and customer dissatisfaction. Although scanners can read codes more accurately than human workers, mistakes can still happen if the wrong code is scanned or if incorrect information is entered into a system. Additionally, if employees are not carefully trained on how to enter product data into the system correctly, they may overlook important details or input incorrect values.
To reduce the risk of incorrect entry of product information into a system, businesses should invest in comprehensive training for their staff. Employees should be taught how to use barcode scanning technology properly and enter accurate data into systems. Additionally, implementing safeguards such as double-checking entries after they have been input can also help reduce errors due to user input. Finally, barcode scanning software with built-in error-checking capabilities can also help ensure that the data entered into a system is accurate and up to date.
Overall, incorrect entry of product information into a system can be costly for any business. However, by investing in comprehensive training and implementing safeguards such as double-checking entries or using software with error-checking capabilities, companies can help minimize the risk of mistakes and ensure that their inventory management systems are running smoothly.
Takeaway
A barcode scanning system is an invaluable asset in today's businesses, helping ensure accurate product identification and faster checkout times while reducing manual labour costs associated with inventory management. However, due to its reliance on human error, companies must take measures to protect their businesses from costly mistakes. These measures include proper training of staff, regular checks on equipment, and double-checking data as often as possible. With the right strategies in place, businesses can rely on their barcode scanning technology is optimizing their operations. Alternative technologies for electronic identification and automated manufacturing should be strongly considered for maximum efficiency and accuracy of your processes (continue reading: Asset tracking RFID software).
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Sources:
(1) I. Pihir, V. Pihir and S. Vidačić, "Improvement of warehouse operations through implementation of mobile barcode systems aimed at advancing sales process," Proceedings of the ITI , 33rd International Conference on Information Technology Interfaces, Cavtat, Croatia, , pp. 433-438.
Note: This article was updated on the 29th of April,
Author
Mark Buzinkay, Head of Marketing
Mark Buzinkay holds a PhD in Virtual Anthropology, a Master in Business Administration (Telecommunications Mgmt), a Master of Science in Information Management and a Master of Arts in History, Sociology and Philosophy. Mark spent most of his professional career developing and creating business ideas - from a marketing, organisational and process point of view. He is fascinated by the digital transformation of industries, especially manufacturing and logistics. Mark writes mainly about Industry 4.0, maritime logistics, process and change management, innovations onshore and offshore, and the digital transformation in general.
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"Before buying a barcode scanner, consider factors like range, design, compatibility, read rate, cost, etc. to make the best out of your investment."
A long-range scanner can perform barcode scanning to distances of 50 feet or more. In areas including transportation, warehousing, retail, and manufacturing, where reading barcodes from a distance is required for efficient operations, a long-range barcode scanner becomes an essential gadget to have. However, with so many alternatives on the market, selecting the best long-range barcode scanner can be a challenging task.
To assist you in making the right selection, we have identified eight important factors to consider when selecting a long-range barcode scanner.
8 Factors to consider before buying a barcode scanner
1. Read Range
When determining the scanning range of a barcode scanner, it is essential to dig deeper into the unique needs of your operational environment. Assessing the scanning range involves not only identifying the maximum distance at which you must scan barcodes but also knowing the diversity of distances encountered in your operations. For example, in a warehouse, you might need to scan barcodes from many meters away, over shelves or racks, or even from lofty heights like top floors. In contrast, in retail situations, the scanning range may vary based on the store's structure and product placement. The read range in barcode scanners varies from few centimeters to up to 20 meters and that is why one must consider the read range of the barcode scanner while making a purchase. If you&#;re looking for a high performing barcode scanner, do check out the Zebra DS Barcode Scanner, available at EnCstore.
2. Cost factor
When deciding the cost of acquiring a long-range barcode scanner, it is critical to find a balance between initial investment and long-term value. The total cost of ownership includes not only the original purchase price, but also continuing costs like maintenance, support, and prospective upgrades. While it can be easy to choose the cheapest choice, it is important to compare the features, durability, and dependability of many scanners in your price range. Long-range barcode scanners generally cost between 8k-10k, depending on scanning range, connection choices, and extra features.
3. Barcode Compatibility
Different sectors and applications might depend on different barcode symbologies, such as 1D, 2D, QR including popular forms UPC, EAN, Code 39, Code 128, QR codes, and Data Matrix codes. As a result, choosing a scanner that supports the barcode formats commonly used in your process becomes essential for ensuring seamless scanning and data collection. Consider if the scanner can read broken or badly written barcodes, as well as its decoding skills for specialty barcode formats. Choosing a barcode scanner with broad compatibility features allows you to efficiently optimize your scanning operations and improve overall operational efficiency.
4. Different Connectivity Options
When researching connectivity options for long-range barcode scanners , it is important to examine your company's demands and requirements. For example, if your process requires real-time data transfer and easy interaction with current systems, choosing a scanner with wireless connectivity options such as Bluetooth or Wi-Fi can increase flexibility and convenience. If you don't need wireless communication, a scanner with USB or RS-232 ports can be sufficient.
5. Durability and Reliability
When it comes to choosing a long-range barcode scanner, durability and dependability are key factors. Look for scanners with strong materials and construction that can withstand extreme situations including drops, shocks, and exposure to dust or moisture. Consider the scanner's IP rating, which shows how resistant it is to environmental elements. Investing in a long-lasting and dependable scanner provides consistent performance, reduces downtime due to equipment failure, and ultimately helps to the overall efficiency and productivity of your company operations.
6. Battery Life and Power Management
While assessing the battery life and power management features of a long-range barcode scanner, it is critical to evaluate the needs of your workflow as well as the scanner's expected usage patterns. Consider the frequency and duration of scanning jobs, as well as the presence of charging infrastructure in your working environment. Choosing a scanner with a longer battery life can give the versatility and independence required for long-term usage without regular recharging, making it perfect for locations where access to power sources is restricted. Consider scanners with effective power management capabilities, such as sleep modes or automated power-off functions, to extend battery life while inactivity.
7. Ergonomics and User-Friendly Design
When evaluating the ergonomics and user-friendliness of a barcode scanner, consider characteristics that improve usability and operator comfort. Look for scanners that are ergonomically built to prevent strain and exhaustion during extended usage, such as lightweight construction, comfortable grips, and user-friendly button placement. Furthermore, examine the scanner's form factor and size to ensure it is appropriate for the tasks and places in which it will be utilized. Features such as adjustable stands or mounting options can improve usability by allowing for hands-free operation or placing the scanner for maximum scanning efficiency.
8. Software Compatibility and Customization
Look for scanners that support a variety of operating systems and programming languages, allowing for seamless connection with your favorite software platforms. Consider scanners that provide adjustable capabilities like data formatting, field parsing, and keyboard emulation, which allow you to adapt the scanner's functionality to specific business requirements. Consider scanners with software development kits (SDKs) or application programming interfaces (APIs), which allow for the creation of customized apps or workflows while also enabling flexibility and scalability as your company needs change.
To conclude, Long-range barcode scanners can offer a huge value for firms who want to make the best use of their available area and hence need a scanning solution that allows for easier scanning. One should carefully examine these seven factors in order to choose the best long-range barcode scanner for the need, improving operational efficiency, and optimizing return on investment for one&#;s company.
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